Runs natively inside Microsoft Teams

Your Team Is Already
in Teams. Now Make
Work Actually Work.

SmartBPM is a ready-to-deploy workflow starter for Microsoft Teams. Digitise your approvals, automate your operations, and connect your business systems — in weeks, not months. No coding required on your end.

Book a Free Discovery Call See How It Works
No new software licences
Live in 2–4 weeks
No IT team needed
SmartBPM — Pending Workflows
📋
Purchase Request — Q4 Office Supplies
Submitted by Sarah T. · $2,400 · Awaiting finance approval
Pending
🏖️
Leave Application — Annual Leave (5 days)
Submitted by James R. · 3 Nov – 7 Nov · Approved by HR
Approved ✓
🔍
Vendor Onboarding — Tech Supplies Sdn Bhd
New vendor registration · Under procurement review
In Review
💰
Expense Claim — Client Entertainment
Submitted by Priya M. · $340 · Receipt attached
Approved ✓
4 workflows active · Last updated 2 min ago ↑ 3 approvals today
✅
Purchase request approved!
Written back to Xero · Just now
The Problem We Solve

Sound Like Your Business Right Now?

Most growing businesses are running critical operations on tools that were never designed for it. Here's what we fix.

📱
Approvals lost in WhatsApp groups
Purchase requests, leave applications, and client discounts approved over chat — with no record, no accountability, and no audit trail.
📊
Operations tracked in spreadsheets
Version conflicts, manual updates, and zero automation. Every status check requires someone to open a file and hunt for the latest row.
🔌
ERP and accounting data siloed
Your team can't see stock levels, invoices, or customer account status without logging into systems they barely know how to use.
📁
Documents scattered everywhere
Policies, SOPs, supplier contracts, and onboarding docs across personal drives, email threads, and saved WhatsApp messages. Impossible to find, impossible to keep current.
🔄
Microsoft 365 sitting idle
You pay for Teams and SharePoint every month. Your team uses it for calls and file storage. You are leaving enormous operational value untouched.
⏳
Digital transformation stuck at planning
You know the business needs to modernise. But every solution you've looked at is too expensive, too complex, or requires replacing tools that already work.
Introducing SmartBPM

The Quickest Path to a
Digital Operating Business
— Inside Teams.

SmartBPM is Webparts360's pre-built workflow quick-start solution for Microsoft Teams. We configure and deploy your core business workflows — approvals, forms, document management, and ERP integration — in weeks, using the M365 licences you already own.

Find Out If SmartBPM Is Right for You
What SmartBPM Includes

Everything You Need to Run
Operations Inside Teams

Six core capabilities, pre-built and ready to configure for your business — deployed as a Teams Add-in or SharePoint app.

✅

Smart Approval Workflows

Multi-level, rule-based approvals for any business request — configured for your team structure and policies.

  • Purchase and expense approvals
  • Leave and HR request management
  • Sales discount authorisations
  • Vendor onboarding approvals
  • Full audit trail and timestamps
📚

Company Knowledge Base

A structured, searchable SharePoint knowledge hub accessible directly from Teams — always the latest version.

  • SOPs and process guides
  • Policies and HR documents
  • Product and price lists
  • Onboarding packs for new staff
  • Role-based access control
🔗

ERP & System Integration

Surface your accounting or ERP data directly in Teams — so your team acts without switching systems.

  • Xero, QuickBooks, Sage connect
  • SAP Business One integration
  • Microsoft Dynamics 365 sync
  • Approved transactions write-back
  • Real-time data visibility
📊

Operations Dashboard

A live, role-based dashboard in Teams showing the numbers and statuses your team needs to stay aligned and take action.

  • Pending approvals at a glance
  • Team KPIs and targets
  • Outstanding tasks and deadlines
  • Stock and inventory alerts
  • Configurable per role or department
📋

Digital Forms & Data Capture

Replace paper forms and email templates with structured digital forms that collect, validate, and route data automatically.

  • Custom form builder
  • Conditional logic and validation
  • Auto-routing to approvers
  • Data stored in SharePoint
  • Mobile-friendly on Teams app
🔔

Smart Notifications & Alerts

Automated, contextual notifications that keep the right people informed — without the noise of broadcast messages.

  • Approval requests to approvers
  • Status updates to requestors
  • SLA escalation reminders
  • System event alerts
  • Delivered via Teams chat or channel
Connects with the tools you already use
📗 Microsoft 365
💬 Microsoft Teams
📁 SharePoint
🟢 Xero
💙 QuickBooks
🔶 Sage
🔷 SAP Business One
🟣 MS Dynamics 365
🟠 Odoo
🔌 REST API / Custom ERP
Our Process

From Discovery to Live in 4 Steps

We've done this enough times to make it fast, predictable, and low-friction for your team. No lengthy IT projects.

1

Free Discovery Call

30 minutes. You tell us how your business operates today — the workflows, the tools, the pain points. We listen and show you what SmartBPM can solve.

2

Scoping & Proposal

We map your workflows, confirm your systems and integrations, and give you a clear scope, timeline, and fixed price. No surprises.

3

Configure & Deploy

We configure SmartBPM for your business, connect your ERP, and deploy it into your Microsoft Teams environment. You review and approve every step.

4

Train & Hand Over

We train your team, hand over documentation, and make sure your staff are confident and productive from Day 1. You own everything.

2–4
Weeks to go live
0
New software licences required
10+
ERP & accounting systems supported
100%
Flexible & extensible
Product Vision

How does it work?

Delivering a single view of work
📗 My Approvals
💬 My Submissions
📁 Workflow Diagrams
🟢 Reports
💙 Definitions
🔶 Mobile Ready
🔷 Alert & Notifications
🟣 Master-detail forms
🟠 Configurable workflows
🔌 Azure Free Tiers
Let's Talk

Is SmartBPM the Right Fit
for Your Business?

Book a free 30-minute discovery call with our team. We'll look at your current workflows, understand your systems, and tell you honestly whether SmartBPM can accelerate your digital transformation — and what it would take to get you live.

📅 Book My Free Discovery Call ✉️ Send Us a Message
No obligation or sales pressure
30 minutes, that's all we ask
Get a clear answer, not a vague proposal
We'll tell you honestly if it's not a fit